Terms & Conditions

 

 

 

 

 

1. GENERAL RULES 

1.1 Participants must study the event rules and regulations carefully. Upon submission of your application of entry, a participant is deemed to have accepted all Terms and Conditions of the Event, the Official Rules as stipulated and also to those that may be later introduced by the Organizers/Event Producer. 

1.2 Participants understand and agree that participation in the Event is voluntary and at the own risk of participants. Participants acknowledge that the Event is dangerous and may carry with them the potential for serious bodily injury, permanent disability, death or the like. Each participant accepts responsibility for his/her condition and conduct in connection with the Event. Each participant assumes any and all risks associated with participating in the Event, including but not limited to fall, dangers or collisions with other participants, dangers arising from surface hazards or falling objects from the nature and weather condition. 

1.3 Each participant understands and acknowledges the dangers associated with the consumption of alcohol and/or drugs before, during and after the Event and he/she recognizes that consumption of alcohol and/or drugs might impair his/her judgment and running skills. Each participant assumes responsibility for any injury, loss or damage associated with his/her consumption of alcohol and/or drugs. 

1.4 Each participant agrees to absolve waive release and forever discharge the Organizers, Event Producer, Event promoters, Event officials, Event staff, advertisers, volunteers, administrators, contractors, vendors, any sponsor, supporting organizations and/or all other persons or entities involved with the Event, and each of their respective parent, subsidiary, affiliated companies, licensees, officers, directors, partners, board members, shareholders, members, insurers, agents, employees, volunteers and other participants and representatives (the “Released Parties”) from any and all claims or liabilities of any kind, demands, damages, losses, and causes of action, of any kind or any nature which the participant has or may have in the future, including court costs, lawyers’ fees and litigation expenses (the “Claims”) arising from bodily injuries, accidents, death, partial or permanent disability, negligence, property damage and damages of any kind or other losses such as resulting from the provision of first aid, medical care, medical treatment, medical decisions (at the Event venue or elsewhere) during or caused by travelling to and from the Event venue, during the Event or whatsoever reason (negligent acts, omissions or carelessness included). 

1.5 Each participant covenants and agrees not to sue any of the Released Parties for any of the Claims that he/she has absolved, waived, released or discharged herein. 

1.6 Each participant agrees that it is his/her responsibility to determine whether he/she is sufficiently physically fit and healthy to safely participate in the Event. Each participant attests and certifies that he/she is or will be sufficiently physically fit and healthy to participate in the Event. Each participant further certifies that he/she has not been advised against participant in the Event by any healthcare provider. Each participant confirms he/she has no physical or medical condition that would endanger himself/herself or others if he/she participates in the Event, or would interfere with his/her ability to safely participate in the Event. 

1.7 The Organizers/Event Producer reserves the right to disallow/disqualify any person who is known or suspected by the Organizers/Event Producer to be physically unfit or unsafe to participate in the Event and such person shall accept such decision of the Organizers/Event Producer accordingly. The participant concerned expressly waives any claim for damages arising from the aforesaid denial or disqualification regarding to any fee paid. 

1.8 Each participant hereby consents to receive medical care and treatment that may be deemed advisable in the event of injury, accident or illness to him/her while participating in the Event by a medical director or any of its agents, employees, volunteers, affiliates and designees, a physician and/or hospital. If necessary, the participant authorizes the Event Producer or any of its agents, employees, volunteers, affiliates and designees, any organizer or sponsor of the Event, or any Event volunteer, to consent to such medical care and treatment. Each participant understands that this authorization is given in advance of any specific diagnosis, treatment, or hospital care being required, and is given to provide authority and power to render care which the above-mentioned may deem advisable in the exercise of their best judgment. Each participant agrees to be responsible and assume liability for any and all costs incurred as a result of his/her participation in the Event, not covered by his/her insurance, including but not limited to, medical care and treatment, ambulance services, hospital stays, and physician and pharmaceutical goods and services. Each participant agrees to indemnify and hold harmless the Released Parties from all liability for such costs.

1.9 All information provided by a participant in the registration form must be true and accurate. 

1.10 All entries must be submitted no later than the registration deadline. Entry is available on a first-come, first-served basis. 

1.11 TheOrganizers/Event Producer reserves the right to close the registration any time, whether before or after the registration deadline specified, without prior notification. 

1.12 The Organizers/Event Producer will charge HK$100 administration fee for the change of participant’s personal data after the submission of application. 

1.13 All participants should register according to the age requirement of each category respectively (if applicable). Offenders will be disqualified and requested to leave the race course/ event venue. 

1.14 No pets or any form of wheel-run objects of transport, including but not limited to bicycles, skates, push carts, shoes with built-in rollers are allowed, except those authorized by the Organizers/Event Producer. 

1.15 Participants shall indemnify and/or reimburse the Organizers/Event Producer in respect of any additional expenses or costs incurred by the Organizers/Event Producer arising from or in connection with any fault or action or behaviour of such Participants during participation in the Event. 

1.16 Participants must retire and leave the race course/event venue immediately if requested by any race official, medical staff, race director or security staff. 

1.17 Race Winners will be required to present their identification including HK identity card, passport or Registration Card for People with Disabilities for verification. 

1.18 Public liability insurance is covered by the Organizers. This does not include personal accident insurance. It is recommended that all participants to purchase your own personal accident insurance and other relevant insurance according to your needs. 

1.19 The Organizers/Event Producer reserves the right to amend the program of the rules and regulations. Should there be disputes, the Organizers/Event Producer reserves the right to the final decision. 


2. RACE RULES & REGULATIONS 

2.1 Runners who were born on or before 8th December 1943 are advised to consult the doctor. The Organizers may require a runner to submit a medical certificate to affirm sound health conditions for participation in the activity. 

2.2 Runners should born between 9th December 1943 and 8th December 2014. The Organizers has the right to disqualify people who are not fulfil the requirement. 

2.3 The Organizers/Event Producer reserves the right to divide the participants according to the best personal results they declared into various groups. The groups will start at different times to avoid unnecessary congestions. 

2.4 Participants should place your race bib visibly on the front of your top clothing. 

2.5 Personalized bib name is assigned by the participant. Participants will be responsible any potential liability associated. 

2.6 Participants shall pay the Organizers/ Event Producer HK$200 administration fee for re-issuing a new race bib under any circumstances. 

2.7 Participants should enter the waiting zone on time, or otherwise be disqualified from the race competitions. 

2.8 Participants must not harass or impede other participants from conducting activities / competitions. Offenders will be disqualified and requested to leave the event venue. 

2.9 Cheating in the game is also not allowed. Offenders will be disqualified once found. 

2.10 If there are fewer than 3 participants or 3 teams in any category, the award will be cancelled. 

2.11 Official Times will be used for determining the prizes and positions. 

2.12 Should there be disputes of the prizes and positions, Organizers / Event Producer reserve the right of the final decision. 

2.13 E-certificate of Achievement will be issued to all qualified runners with an Official Time in all races and categories. Participants who do not start the race according to the designated start time and assigned registered race category and participants who do not complete the race, shall not be entitled to any awards and certificates.

2.14 If first aid assistance is needed, please inform the race and event staff or call the emergency contact number printed on your race bib. 


3. USE OF PERSONAL DATA 

3.1 The Organizers/Event Producer and its agents shall have the absolute discretion to use any photograph, video or any other record of the Event for any lawful purposes including advertising and promotion of the event. 

3.2 RunOurCity as Event Producer and Organizers; and its authorized service providers (if any) will use the information that you supplied for the following: 

a) Announcement of results;
b) Processing administrative work related to registration, including but not limited to endorsement, receipt issuance, payment notice issuance, donation record and relevant event notices, etc.;
c) Identifying the user or participant;
d) Recording any communication with participants;
e) Preventing and detecting any activities that make use of this website for fraudulent or exploitative behaviour, or activities that allow third parties to provide technical support and backup work in the name of this website;
f) Providing the latest updates of RunOurCity’s events and sports events;
g) In an anonymous basis, conducting statistical research on the website in relation to the visitor’s habits and the number of visitors, their interests and browsing behaviour, which can help us understand visitors’ viewing and usage habits so as to improve our service levels.
h) Any other legitimate purposes as may be required, authorized or permitted by law. 

3.3 The personal data provided by participants may be disclosed to other organizations for the purposes mentioned above. 

3.4 We will never lease, exchange or sell any personally identifiable information that you have voluntarily supplied to us, including email address and telephone number. 


4. EVENT CANCELLATION & REFUND POLICY 

4.1 The Organizer/Event Producer reserves the right to cancel or cut short the Event for the following reasons. Registration fee and charitable donation (if applicable) will not be refunded. 

a) Adverse weather conditions
b) Landslides, rock falls or hill fires along the course. 

c) Protests or blockage along the course.
d) Force majeure i.e. due to occurrence of incidents that are beyond the control of the organizers and which renders it impossible, unsafe or impractical to hold the event. A force majeure event shall include, but is not limited to, act of God, war, hostilities, invasion, rebellion, revolution, insurrection, riot, commotion, strikes, go-slows, lock outs or disorder, outbreak of disease, acts or threats of terrorism. 

4.2 The race will be cancelled if no. 3 or above typhoon signal, red or black rainstorm warning signal is in force at 0:00 on the event day (8 December, 2019). Please stay tuned with the updates on the event website: https://hongkonghealthrun.hk and https://www.facebook.com/Yakult-Health-Run-/ 

4.3 When any of the above weather warning signals are hosted or the adverse weather condition happens during the race, the Organizer reserves the right to amend the race route or cancel the event. Please follow the official instructions on-site. All registration fees are non-refundable. 

4.4 TheOrganizer reserves the right to cancel or cut short the Event if blockage along the route happens because of protest, adverse conditions such as rainstorms, landslides, rock falls or hill fires. No refund of the event fee nor any charitable donation will be arranged. 

4.5 No refund is allowed after registration is completed. Registration fee paid for duplicated entries will not be refunded and places cannot be transferred to another applicant or race. If a participant allows another party to attend on his or her behalf, both participant and the runner who run on behalf of the participant will be disqualified and might not allowed to participate in future events. 

4.6 The Organizers/Event Producer reserves the right to disqualify any person and / or nullify his or her result due to any violation the Official Rules of the Event. No refund will be accommodated in the case of disqualifications (applicable to races). 

4.7 The Organizers/Event Producer reserves the right of final decision of the event. Any changes or contingent measures for the event announced by the Organizers/Event Producer and posted on the event’s website shall prevail.